Get started with Onetrail
An overview of steps to start exchanging data and order related messages with your Trading Partners using Onetrail.
Automate your data flow with our Trading Partner Network
Product data services
Trading between business partners in a supply chain begins with product data. As a buyer you need to get access to all available product information of your suppliers.
Almost all suppliers are able to deliver their product information electronically. However, all suppliers are having their own structure, format etc... To solve this we created a Product Data Store based on a independent universal code language ??????? we call the Onetrail format.
Product Data Store
Our Product Data Management activities clean, normalize and structure the incoming product data intended for the Product Data Store resulting in an up-to-date database with all products available for exchange.
Receive product data in your own format
Clean, normalized and structured product data is available in the Onetrail TPN™ Product Data Store, which can be downloaded in One Single Format, the one you feel works best. Our standard process generates updates with all changes during the week. Once a week we provide a full file to make sure you stay in sync. Product Data via Onetrail TPN™ is delivered including your net purchase prices from the various Sellers (distributors) you've a relationship with (Onetrail TPN™ Product Content Download for Buyers).
To ensure the data quality the following tasks are executed:
- Identification: Generating unique identifiers for products, brands and suppliers. We use the original MFPN/manufacturer part number as the key and ensures individual Seller (Supplier) data is linked to this code. This way you can build a reliable structure within your own system so that both the product and all Sellers (suppliers) delivering the product are visible at a glance.
- Classification: Generating normalized classification of products to support searching and reporting processes. As a basis we maintain UN/SPSC (Onetrail TPN™ UNSPSC Overview) as well as a more basic classification method for financial reporting purposes named the Onetrail Product Groups.
- Normalisation: Suppliers are using different names for equal Brands. To be sure that you can always receive the same Brand name we normalize the brand name on index level. You find the details in the Onetrail Brands Overview.
Product Viewer
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Available product data services
| Stock Information | Stock updates can be delivered on an hourly basis with a complete nightly update. By using the seller stock overview you know the frequency of stock data delivery per seller. | Stock Data Download for Buyers Price and Availability. |
| Levies & Taxes | Daily business processes consist out of commercial activities. These commercial activities can result in profits. When profits are made a compulsory contribution is often made to state revenue, levied by the government on business profits, or added to the cost of goods, services, and transactions, i.e. taxes. We support different types of levies and taxes in the electronic exchange of messages. In Levies you find information about which levies are supported by the Trading Partner Network. | Levies |
| VAT reverse charge (BTW Verlegd) | If you're only doing business in The Netherlands and you trade in mobile phones, tablets, laptops, game consoles and chips than “BTW verlegd” is a must-read. This section contains information about the Dutch reverse charge tax regulations BTW Verlegd Information. | BTW Verlegd Information |
| VAT Codes | If you're doing business with international Trading Partners then you don't want to skip VAT Codes. The VAT overview contain information about the value added tax (VAT) codes per country supported by Onetrail Trading Partner Network. | VAT overview |
| Dutch Private Copying Regulations (Thuiskopieheffing) | If you trade in PCs, smartphones, MP3 players etc. in The Netherlands then Thuiskopieheffing may be applicable. This section contains information about the Dutch private copying levies and which products are taxed (Onetrail TPN™ Thuiskopieheffing Information). | Onetrail TPN™ Thuiskopieheffing Information |
| Price and Availability | Stock levels may change every second. Correct and up-to-date information on stock levels available at your Sellers (suppliers) is key to eliminate defects from the sales and purchasing processes. Our Product Data Services includes a real-time check on both stock and purchase price, so that your employees and processes can rely on the correct information. | |
| Marketing data: 1WorldSync Content Solutions | The Onetrail TPN™ Product Data Services include all basic product data like product codes, short- and long description, classification etc.. In order to enrich this data with commercial product information, for example to support online sales (e.g. web shop), Onetrail established a partnership with content providers like 1WorldSync Content Solutions, delivering this information in harmonized format. From pictures to commercial text, product specifications, up- and cross-sell information to related item data. |
Order data services
The Trading Partner Network order data services contains all order related messages between buyers and sellers. The order process starts with the buyer sending a purchase order to the seller.
Based on this purchase order we support the seller to send (multiple) order status (Update)-, despatch advice- and invoice messages.
Message Store
All messages processed through Onetrail TPN™ are exchanged, translated, normalized, routed and stored in a continuous process in the Onetrail TPN™ Message Store. Each message is translated into a universal Onetrail TPN™ format and then converted into the format of the receiving party. In the Onetrail TPN™ Message Data Store the messages are shown in the original format, the Onetrail TPN™ standard and the output format. Now you can easily keep a grip on the entire process.
Message Viewer
The Onetrail TPN™ Message Guide enables you to understand how Onetrail TPN™ processes messages, including the translations. The Onetrail TPN™ Message Guide is a solution, which you can use alongside your ERP system to provide control on what is happening within Onetrail TPN™. As a result, Onetrail TPN™ makes its messaging service completely visible and transparent.
Available order data services
| Order | The order send by the buyer to the sellers starts the ordering process. We ensures that the (purchase) order generated by the buyer’s system is translated and transformed such that the seller can automatically process the (sales) order in their system. Onetrail TPN™ is able to use the Onetrail TPN™ Product Data Store to verify the product codes used prior to the order entering the Seller’s back office. Onetrail TPN™ ensures that all orders for/from all Trading Partners are exchanged in exactly the same way, so that your system only requires One Connection, One Mapping and One Service Level. | |
| Order Acknowledgement | After delivering the Order to the Seller, Onetrail TPN™ confirms the successful delivery by sending the Acknowledgement or Non Acknowledgement if not. | |
| Order Status | The Order Status is produced by the Seller to inform the Buyer of processing details (e.g. order number, prices, expected delivery dates etc.) and potential exceptions (e.g. back order info etc.). The Buyer is now able to manage the order from within their own order management application for all Sellers. Order Status Messages are sent every time something changes in the order. | |
| Despatch Advice | Once the Seller ships the goods, a Despatch Advice, also referred to as Shipping Notice, is generated and sent to the Buyers’ system, whom can then prepare to receive the goods. Especially when goods are directly shipped to the Buyers’ customer. The Despatch Advice is the only way in which to inform the Buyers’ order process about the shipment’s content and if the shipment is in transit. If the Seller scan serial numbers; these numbers will be included and delivered for processing to the Buyers’ system. Also the track and trace key along with the Transporter can be provided. | |
| Invoice | At the end of the order process is the Invoice. The Seller sends this message to Onetrail TPN™ where the message is translated and transformed, in such a way, that it can be directly processed by the Buyers’ system. All Invoices from all Trading Partners will be transformed by Onetrail TPN™ such that they can be processed in exactly the same way. | |
| ICM software | The Onetrail TPN™ Connect ICM software consists out of two parts: the Applet and the Client. The Onetrail TPN™ Connect ICM Applet is accessed via the web browser. The Applet provides a user interface which allows users to manual send ICM Orders, receive ICB Order Confirmations and ICF Invoices. The Onetrail TPN™ Connect ICM Client enables organizations to automate their ICM order process. The Buyer is free to choose which option is most suitable. For more information about the Applet and the Client, please download the Dutch user manual Onetrail TPN™ Connect ICM. |
