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Introduction

Onetrail, in close corporation with it’s customers, is currently developing two new features to increase the coverage for electronic ordering for the ICT industry.

A customer panel is currently active in developing the BTO/CTO (build- and configure to order) order process and we’ve developed the definitions for software license ordering in close corporation with Nolan Business Solutions.

Nolan Business Solution has experience in electronic software license ordering for years now and is an active partner of Onetrail. For more info: https://www.nolanbusinesssolutions.co.uk/.

The software license order definition is published as draft here where you can contribute to the definition by adding comments to this page on the field definitions.

Software License in PIP3A4 PurchaseOrderRequest

We’ve identified header and line level fields required for software licensing. We’re updating the current LicenseOrder element on header level and add an additional element to the line level ProductLineItem.We decided to incorporate the software license fields into the existing order schema and thus not design a complete new schema. This because the software license fields are an addition to the current order. Like the current ProductLineItem element is still valid for licenses and only requires some additional fields for software licenses.

An example XML is available below.

DRAFT LicenseOrder element on header level

Parent

Field name

Description

Type

Occurrence

XML element / attribute

XML properties

/







/

Order


Element


Pip3A4PurchaseOrderRequest

Root element

Order

Order header


Element


PurchaseOrder 

Element

Order

New Licence or Renewal

New Licence or Renewal

String

1

GlobalPurchaseOrderTypeCode

Attribute: string

Order / Order header

Licence Customer Number

ResellerID in case of VMWARE/ADOBE. Use the FromRole GLN and code conversion

String

0..1

fromRole/PartnerDescription/BusinessDescription/GlobalBusinessIdentifier

Attribute: string

Order / Order header

End User Purchase Order / Reference

Purchase Order Number / Reference from the end user

String

1

DocumentReference/ProprietaryDocumentIdentifier

Attribute: string

Order / Order header

Qualfier

Fixed: Work Order

String


DocumentReference/GlobalDocumentReferenceTypeCode

Enumeration

Order / Order header

Licence Order


Element


LicenceOrder

Element

Order / Order header / Licence Order

Contract Number

Number of the Licence contract, authorisation code or agreement number

String

1

LicenceOrder/ContractNuber

Attribute: string

Order / Order header / Licence Order

Vendor Name

GLN of the software vendor

String

1

LicenceOrder/SuppliedFrom/PartnerDescription/BusinessDescription/GlobalBusinessIdentifier

Attribute: GTINStringType

Order / Order header / Licence Order

Qualfier

Fixed: Manufacturer

String


LicenceOrder/SuppliedFrom/PartnerDescription/BusinessDescription/GlobalPartnerRoleClassificationCode

Enumeration

Order / Order header / Licence Order

End User


Element


LicenceOrder/EndUser

Element

Order / Order header / Licence Order / End User

End User Business Name

End user company name

String

1

LicenceOrder/EndUser/PartnerDescription/BusinessDescription/businessName/FreeFormText

Attribute: string

Order / Order header / Licence Order / End User

End User Address Line1

End user address line 1

String

1

LicenceOrder/EndUser/PhysicalAddress/addressLine1/FreeFormText

Attribute: string

Order / Order header / Licence Order / End User

End User Address Line2

End user address line 2

String

1

LicenceOrder/EndUser/PhysicalAddress/addressLine2/FreeFormText

Attribute: string

Order / Order header / Licence Order / End User

End User City Name

End user city name

String

1

LicenceOrder/EndUser/PhysicalAddress/cityName/FreeFormText

Attribute: string

Order / Order header / Licence Order / End User

End User Region Name

End user region name

String

0..1

LicenceOrder/EndUser/PhysicalAddress/regionName/FreeeFormText

Attribute: string

Order / Order header / Licence Order / End User

End User National Postal Code

End user national postal code

String

1

LicenceOrder/EndUser/PhysicalAddress/NationalPostalCode

Attribute: string

Order / Order header / Licence Order / End User

End User GlobalCountryCode

End user country code (ISO_3166-1)

String

1

LicenceOrder/EndUser/PhysicalAddress/GlobalCountryCode

Attribute: string

Order / Order header / Licence Order / End User

End User Contact Name

End user contact name

String

1

LicenceOrder/EndUser/PartnerDescription/ContactInformation/contactName/FreeFormText

Attribute: string

Order / Order header / Licence Order / End User

End User Telephone Number

End user telephone number

String

1

LicenceOrder/EndUser/PartnerDescription/ContactInformation/CommunicationsNumber

Attribute: string

Order / Order header / Licence Order / End User

End user Fax Number

Fax of the end user

String

0..1

LicenceOrder/EndUser/PartnerDescription/ContactInformation/facsimileNumber

Attribute: string

Order / Order header / Licence Order / End User

End User Email Address

End user email

String

1

LicenceOrder/EndUser/PartnerDescription/ContactInformation/EmailAddress

Attribute: string

Order / Order header / Licence Order / End User

End User Type

Type of end user, also known as Licence agreement type / program name

String

0..1

LicenceOrder/EndUser/EndUserType

Attribute: string

DRAFT LicensOrderLine element on line level

Parent

Field name

Description

Type

Occurrence

XML element / attribute

XML properties

Order

Order Line


Element


ProductLineItem 

Element

Order / Order Line

Licence Order Line


Element


LicenceOrderLine

Element

Order / Order line

Licence Reference Number 

Reference number to Licence. For Citrix, this is just comments. For VMware it's Token No. And for Symantec products it's SAN

String

0..1

ProductLineItem/DocumentLineReference/ProprietaryDocumentIdentifier

Attribute: string

Order / Order line

Qualfier

Fixed: Licence

String


ProductLineItem/DocumentLineReference/GlobalDocumentReferenceTypeCode

Enumeration

Order / Order Line

Licence Order Line


Element

0..1

LicenceOrderLine

Element

Order / Order Line / Licence Order Line

Licence Reference Number 

Reference number to Licence. For Citrix, this is just comments. For VMware it's Token No. And for Symantec products it's SAN

String

0..1

LicenceOrderLine/Reference

Attribute: string

Order / Order Line / Licence Order Line

Price Level

Price level. Monthly or annual (AE or PE). MVLP and MFUL for Microsoft

String

0..1

LicenceOrderLine/PriceLevel

Attribute: string

Order / Order Line / Licence Order Line

Licence Start Date

Start date of the Licence

Date

0..1

LicenceOrderLine/LicenceStartDate

DateTimeStamp ([0-9]{8}T[0-9]{6})

Order / Order Line / Licence Order Line

Licence End Date

End data of the Licence

Date

0..1

LicenceOrderLine/LicenceEndDate

DateTimeStamp ([0-9]{8}T[0-9]{6})

Order / Order Line / Licence Order Line

Reorder

Reorder flag, renewal

Yes/No

1

LicenceOrderLine/Reorder

Enumeration (Yes,No)

Sample XML

Sample XML

<?xml version="1.0" encoding="UTF-8"?>
<!-- Sample for an licence order-->
<tns:Pip3A4PurchaseOrderRequest xmlns:ns="http://www.onetrail.net" xmlns:ns3="http://pip3a4po.ws.service.onetrail.com/" xmlns:tns="http://www.onetrail.net" xmlns:S="http://schemas.xmlsoap.org/soap/envelope/">
<!-- The fromRole GlobalBusinessIdentifier (GLN) will be used to convert to the License Customer Number-->
	<tns:fromRole>
		<tns:PartnerRoleDescription>
			<tns:ContactInformation>
				<tns:contactName>
					<tns:FreeFormText lang="EE">Purchase Department</tns:FreeFormText>
				</tns:contactName>
				<tns:EmailAddress>Purchase@onetrail.com</tns:EmailAddress>
				<tns:facsimileNumber>
					<tns:CommunicationsNumber>+31 30 697 3289</tns:CommunicationsNumber>
				</tns:facsimileNumber>
				<tns:telephoneNumber>
					<tns:CommunicationsNumber>+31 30 697 3288</tns:CommunicationsNumber>
				</tns:telephoneNumber>
			</tns:ContactInformation>
			<tns:GlobalPartnerRoleClassificationCode>Reseller</tns:GlobalPartnerRoleClassificationCode>
			<tns:PartnerDescription>
				<tns:BusinessDescription>
					<tns:GlobalBusinessIdentifier>8714253023366</tns:GlobalBusinessIdentifier>
					<tns:GlobalSupplyChainCode>Information Technology</tns:GlobalSupplyChainCode>
					<tns:businessName>
						<tns:FreeFormText lang="EN">Onetrail B.V. - Test Buyer</tns:FreeFormText>
					</tns:businessName>
				</tns:BusinessDescription>
				<tns:GlobalPartnerClassificationCode>Buyer</tns:GlobalPartnerClassificationCode>
			</tns:PartnerDescription>
		</tns:PartnerRoleDescription>
	</tns:fromRole>
	<tns:GlobalDocumentFunctionCode>Request</tns:GlobalDocumentFunctionCode>
	<tns:PurchaseOrder>
		<tns:AccountDescription>
			<tns:accountName>
				<tns:FreeFormText lang="EE">Onetrail B.V. - Test Buyer</tns:FreeFormText>
			</tns:accountName>
			<tns:AccountNumber>8714253023366</tns:AccountNumber>
			<tns:billTo>
				<tns:PartnerRoleDescription>
					<tns:ContactInformation>
						<tns:contactName>
							<tns:FreeFormText lang="EN">Finance Department</tns:FreeFormText>
						</tns:contactName>
						<tns:EmailAddress>Finance@onetrail.com</tns:EmailAddress>
						<tns:facsimileNumber>
							<tns:CommunicationsNumber>+31 30 697 3289</tns:CommunicationsNumber>
						</tns:facsimileNumber>
						<tns:telephoneNumber>
							<tns:CommunicationsNumber>+31 30 697 3288</tns:CommunicationsNumber>
						</tns:telephoneNumber>
					</tns:ContactInformation>
					<tns:GlobalPartnerRoleClassificationCode>Reseller</tns:GlobalPartnerRoleClassificationCode>
					<tns:PartnerDescription>
						<tns:BusinessDescription>
							<tns:GlobalBusinessIdentifier>8714253023397</tns:GlobalBusinessIdentifier>
							<tns:businessName>
								<tns:FreeFormText lang="EE">Onetrail B.V. - Test Buyer</tns:FreeFormText>
							</tns:businessName>
						</tns:BusinessDescription>
						<tns:GlobalPartnerClassificationCode>Buyer</tns:GlobalPartnerClassificationCode>
					</tns:PartnerDescription>
				</tns:PartnerRoleDescription>
			</tns:billTo>
		</tns:AccountDescription>
		<tns:remarks>
			<tns:remark context="Buyer Remark">Header Text</tns:remark>
		</tns:remarks>
		<!--This is the end user purchase order number / reference-->
		<tns:DocumentReference>
			<tns:DateTimeStamp>20150214T171451</tns:DateTimeStamp>
			<tns:GlobalDocumentReferenceTypeCode>Work Order</tns:GlobalDocumentReferenceTypeCode>
			<tns:ProprietaryDocumentIdentifier>End user ref 285481</tns:ProprietaryDocumentIdentifier>
		</tns:DocumentReference>
		<!--Special order types for licenses, can also be Renewal-->
		<tns:GlobalPurchaseOrderTypeCode>New Licence Order</tns:GlobalPurchaseOrderTypeCode>
		<tns:OrderShippingInformation>
				<tns:GlobalSpecialFulfillmentRequestCode>Partial</tns:GlobalSpecialFulfillmentRequestCode>
		</tns:OrderShippingInformation>
		<tns:ProductLineItem>
			<tns:remarks>
				<tns:remark lang="NL">Order line remarks / comments</tns:remark>
			</tns:remarks>
			<tns:GlobalProductUnitOfMeasureCode>EACH</tns:GlobalProductUnitOfMeasureCode>
			<tns:isDropShip>
				<tns:AffirmationIndicator>Yes</tns:AffirmationIndicator>
			</tns:isDropShip>
			<tns:LineNumber>1</tns:LineNumber>
			<!--The quantity of licenses to order-->
			<tns:OrderQuantity>
				<tns:requestedQuantity>
					<tns:ProductQuantity>3</tns:ProductQuantity>
				</tns:requestedQuantity>
			</tns:OrderQuantity>
			<!--Put the product ID's -->
			<tns:ProductIdentification>
				<tns:PartnerProductIdentification>
					<tns:GlobalPartnerClassificationCode>Manufacturer</tns:GlobalPartnerClassificationCode>
					<tns:ProprietaryProductIdentifier>12312312</tns:ProprietaryProductIdentifier>
				</tns:PartnerProductIdentification>
				<tns:PartnerProductIdentification>
					<tns:GlobalPartnerClassificationCode>Seller</tns:GlobalPartnerClassificationCode>
					<tns:ProprietaryProductIdentifier>SKU12122</tns:ProprietaryProductIdentifier>
				</tns:PartnerProductIdentification>
			</tns:ProductIdentification>
			<tns:requestedEvent>
				<tns:TransportationEvent>
					<tns:DateStamp>20200528T120000</tns:DateStamp>
					<tns:GlobalTransportEventCode>Ship</tns:GlobalTransportEventCode>
				</tns:TransportationEvent>
			</tns:requestedEvent>
			<tns:requestedUnitPrice>
				<tns:FinancialAmount>
					<tns:GlobalCurrencyCode>EUR</tns:GlobalCurrencyCode>
					<tns:MonetaryAmount>995.56</tns:MonetaryAmount>
				</tns:FinancialAmount>
			</tns:requestedUnitPrice>
			<tns:totalLineItemAmount>
				<tns:FinancialAmount>
					<tns:GlobalCurrencyCode>EUR</tns:GlobalCurrencyCode>
					<tns:MonetaryAmount>2986.68</tns:MonetaryAmount>
				</tns:FinancialAmount>
			</tns:totalLineItemAmount>
			<!--Additional fields for licenses on line level -->
			<tns:LicenceOrderLine>
				<!--Reference: number to Licence. For Citrix, this is just comments. For VMware it's Token No. For Symantec products it's SAN, etc. etc.-->
				<tns:Reference>2342ABC123</tns:Reference>
				<!--Price level: Monthly or annual (AE or PE). MVLP and MFUL for Microsoft-->
				<tns:PriceLevel>2342ABC123</tns:PriceLevel>
				<tns:LicenceStartDate>20200527T120000</tns:LicenceStartDate>
				<tns:LicenceEndDate>20210527T120000</tns:LicenceEndDate>
				<!--Reorder flag, renewal-->
				<tns:Reorder>No</tns:Reorder>
			</tns:LicenceOrderLine>
		</tns:ProductLineItem>
		<tns:purchaseOrderIdentifier>
			<tns:ProprietaryDocumentIdentifier>Licence Order 1</tns:ProprietaryDocumentIdentifier>
		</tns:purchaseOrderIdentifier>
		<tns:requestedEvent>
			<tns:TransportationEvent>
				<tns:DateStamp>20200528T120000</tns:DateStamp>
				<tns:GlobalTransportEventCode>Ship</tns:GlobalTransportEventCode>
			</tns:TransportationEvent>
		</tns:requestedEvent>
		<!-- ShipTo address for the Licence-->
		<tns:shipTo>
			<tns:PartnerDescription>
				<tns:BusinessDescription>
					<tns:businessName>
						<tns:FreeFormText lang="EE">Onetrail Test Buyer</tns:FreeFormText>
					</tns:businessName>
				</tns:BusinessDescription>
				<tns:GlobalPartnerClassificationCode>Buyer</tns:GlobalPartnerClassificationCode>
				<tns:ContactInformation>
					<tns:contactName>
						<tns:FreeFormText lang="EE">Purchase Department</tns:FreeFormText>
					</tns:contactName>
					<tns:EmailAddress>support@onetrail.com</tns:EmailAddress>
					<tns:facsimileNumber>
						<tns:CommunicationsNumber>+31 30 697 3289</tns:CommunicationsNumber>
					</tns:facsimileNumber>
					<tns:telephoneNumber>
						<tns:CommunicationsNumber>+31 30 697 3288</tns:CommunicationsNumber>
					</tns:telephoneNumber>
				</tns:ContactInformation>
			</tns:PartnerDescription>
			<tns:PhysicalAddress>
				<tns:addressLine1>
					<tns:FreeFormText lang="EE">Handelsweg 6</tns:FreeFormText>
				</tns:addressLine1>
				<tns:addressLine2>
					<tns:FreeFormText lang="EE">First Floor</tns:FreeFormText>
				</tns:addressLine2>
				<tns:cityName>
					<tns:FreeFormText lang="EE">Zeist</tns:FreeFormText>
				</tns:cityName>
				<tns:GlobalCountryCode>NL</tns:GlobalCountryCode>
				<tns:NationalPostalCode>3705 NH</tns:NationalPostalCode>
			</tns:PhysicalAddress>
		</tns:shipTo>
		<tns:totalAmount>
			<tns:FinancialAmount>
				<tns:GlobalCurrencyCode>EUR</tns:GlobalCurrencyCode>
				<tns:MonetaryAmount>2986.68</tns:MonetaryAmount>
			</tns:FinancialAmount>
		</tns:totalAmount>
		<!-- the Licence header fields-->
		<tns:LicenceOrder>
			<!-- Number of the Licence contract, authorisation code or agreement number-->
			<tns:ContractNumber>1312313413</tns:ContractNumber>
			<!-- Software vendor, ask Onetrail for full list of software vendor GLN's and names-->
			<tns:SuppliedFrom>
				<tns:PartnerRoleDescription>
					<tns:GlobalPartnerRoleClassificationCode>Manufacturer</tns:GlobalPartnerRoleClassificationCode>
					<tns:PartnerDescription>
						<tns:BusinessDescription>
							<tns:GlobalBusinessIdentifier>5099104001131</tns:GlobalBusinessIdentifier>
							<tns:GlobalSupplyChainCode>Information Technology</tns:GlobalSupplyChainCode>
							<tns:businessName>
								<tns:FreeFormText lang="EN">Microsoft B.V.</tns:FreeFormText>
							</tns:businessName>
						</tns:BusinessDescription>
					</tns:PartnerDescription>
				</tns:PartnerRoleDescription>
			</tns:SuppliedFrom>
			<!--The EndUser details-->
			<tns:EndUser>
				<tns:PartnerDescription>
					<tns:BusinessDescription>
						<tns:businessName>
							<tns:FreeFormText>End User B.V.</tns:FreeFormText>
						</tns:businessName>
					</tns:BusinessDescription>
					<tns:GlobalPartnerClassificationCode>EndUser</tns:GlobalPartnerClassificationCode>
					<tns:ContactInformation>
						<tns:contactName>
							<tns:FreeFormText>John Doe</tns:FreeFormText>
						</tns:contactName>
						<tns:EmailAddress>john.doe@enduser.com</tns:EmailAddress>
						<tns:telephoneNumber>
							<tns:CommunicationsNumber>012-3456789</tns:CommunicationsNumber>
						</tns:telephoneNumber>
					</tns:ContactInformation>
				</tns:PartnerDescription>
				<tns:PhysicalAddress>
					<tns:addressLine1>
						<tns:FreeFormText>EndUser street 22</tns:FreeFormText>
					</tns:addressLine1>
					<tns:cityName>
						<tns:FreeFormText>SampleCity</tns:FreeFormText>
					</tns:cityName>
					<tns:GlobalCountryCode>NL</tns:GlobalCountryCode>
					<tns:NationalPostalCode>1234 AB</tns:NationalPostalCode>
				</tns:PhysicalAddress>
				<!-- Type of end user, also known as Licence agreement type / program name-->
				<tns:EndUserType>Commercial</tns:EndUserType>
			</tns:EndUser>
		</tns:LicenceOrder>
	</tns:PurchaseOrder>
	<tns:thisDocumentGenerationDateTime>
		<tns:DateTimeStamp>20200526T171451</tns:DateTimeStamp>
	</tns:thisDocumentGenerationDateTime>
	<tns:thisDocumentIdentifier>
		<tns:ProprietaryDocumentIdentifier>25658937T874q376</tns:ProprietaryDocumentIdentifier>
	</tns:thisDocumentIdentifier>
	<tns:toRole>
		<tns:PartnerRoleDescription>
			<tns:ContactInformation>
				<tns:contactName>
					<tns:FreeFormText lang="EN">Sales Department </tns:FreeFormText>
				</tns:contactName>
				<tns:EmailAddress>sales@onetrail.com</tns:EmailAddress>
				<tns:facsimileNumber>
					<tns:CommunicationsNumber>+31 30 697 3289</tns:CommunicationsNumber>
				</tns:facsimileNumber>
				<tns:telephoneNumber>
					<tns:CommunicationsNumber>+31 30 697 3288</tns:CommunicationsNumber>
				</tns:telephoneNumber>
			</tns:ContactInformation>
			<tns:GlobalPartnerRoleClassificationCode>Distributor</tns:GlobalPartnerRoleClassificationCode>
			<tns:PartnerDescription>
				<tns:BusinessDescription>
					<tns:GlobalBusinessIdentifier>8714253023236</tns:GlobalBusinessIdentifier>
					<tns:GlobalSupplyChainCode>Information Technology</tns:GlobalSupplyChainCode>
					<tns:businessName>
						<tns:FreeFormText lang="EN">Onetrail B.V. - Test Seller</tns:FreeFormText>
					</tns:businessName>
				</tns:BusinessDescription>
				<tns:GlobalPartnerClassificationCode>Seller</tns:GlobalPartnerClassificationCode>
			</tns:PartnerDescription>
		</tns:PartnerRoleDescription>
	</tns:toRole>
</tns:Pip3A4PurchaseOrderRequest>

(blue star) Download sample XML

OTOrdReq.EUR-Licence.xml


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