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Table of Contents
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Introduction

The Special Bid Order is used when a Manufacturer provides a Special Bid (i.e. Special Bid Price for certain products under (Special Terms and Conditions) for Specific End-User(s). A Special Bid Order is used in the IT Business vertical markets.  

Process

Manufacturers/Vendors like i.e. HP have special agreements (contracts) with Specific End-Users (i.e. ‘Shell’). The Manufacturer/Vendor makes use of their Channel (i.e. Distributors and Resellers) for the delivery of the Special Bid products. This is because the Manufacturer/Vendor is using the regular stock products which are in stock at the Distributor.

Process

Special Bid Orders allow The deal allows Specific End-User to buy products at a different price instead of the regular price. The Distributor will support the lower price for all goods delivered for the Specific End-User by claiming the difference from the Manufacturer/Vendor. The delivery to the End-User is done by a Reseller. Subsequently, the Reseller needs to report in the Purchase Order to the Distributor that the order is for a Specific End-User. By adding End-User contract number information in the Purchase Order, the Distributor knows that they can give price support to the Reseller and they can claim the difference from the Manufacturer by validating the contract information.

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GLN's are used to identify the Manufacturer/Vendor and Seller in this situation.

Format

XML usage:

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Special Bid

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<GlobalDocumentReference><ProprietaryDocumentIdentifier>: Contract number (i.e. OPG)

EDIFACT usage:

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Prices are used in OT format Order messages. The format of the standard Onetrail XML messages is XML version 1.0.

Syntax

When compiling a Special Bid Order, use the below field definitions to ensure all mandatory fields are filled and filled with the correct type.

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ParentField NameDescriptionTypeCardinalityXML Element / AttributeXML PropertiesConclusion
Special Bid / headerDateCreation date of the Special BidDate1SpecialBid/dateStampDateTimeStamp([0-9]{8}Remove FieldSpecial Bid / headerManufacturer GLNManufacturer GLN of the bidString0..1SpecialBid/partnerIdAttribute: GTINStringTypeMandatory, Use code conversions to GLN
Special Bid / headerBid IDID of the bid (provided by Manufacturer)String1SpecialBid/bidIDAttribute: stringMandatory
Special Bid / headerBid VersionVersion of the bid (provided by Manufacturer)String0..1SpecialBid/bidVersionAttribute: stringOptional, Might be requested if vendor's connect directly
Special Bid / headerOrder Date FromValid FromDate0..SpecialBid/orderFromDate/dateStampDateTimeStamp([0-9]{8}Optional
Special Bid / headerOrder Date ToValid ToDate1SpecialBid/orderToDate/dateStampDateTimeStamp([0-9]{8} Mandatory
Special Bid / headerShip Date FromShipping from dateDate1SpecialBid/shipFromDate/dateStampDateTimeStamp([0-9]{8}Remove Field
Special Bid / headerShip Date ToShipping to dateDate1SpecialBid/shipToDate/dateStampDateTimeStamp([0-9]{8}Remove Field
Special Bid / headerEnd CustomerDescription of End Customer (E.G. Acme Corp)String1SpecialBid/endCustomerAttribute: stringMandatory, check EET, is this Special Deal?
Special Bid / headerResellerAvailable resellers on BIDGLN1..xSpecialBid/resellers/partnerIdAttribute: stringMandatory, with Buyer GLN
Special Bid / headerDistributorsAvailable distributors on BIDGLN1..xSpecialBid/distributors/partnerIdAttribute: stringMandatory, with distributor GLN as fixed value
Special Bid / headerBid CurrencyCurrencyString1SpecialBid/currencyAttribute: stringRemove Field, use line level
Special Bid / headerTermsCodes for different term of validity.
(E.G only when everything on bid is ordered)
String0..1SpecialBid/termsAttribute: stringOptional
Special Bid / headerTextInfo free textString0..1SpecialBid/freeFormTextAttribute: stringOptional







Special Bid / productMin Order QTYMinimum Order QuantityNumeric0..1SpecialBid/product/minOrder/quantityAttribute: nonNegativeIntegerOptional
Special Bid / productMax Order QTYMaximum Order QuantityNumeric0..1SpecialBid/product/maxOrder/quanityAttribute: nonNegativeIntegerOptional
Special Bid / productRemaining Order QTYRemaining Order QuantityNumeric0..1SpecialBid/product/remainder/quantityAttribute: nonNegativeIntegerOptional, might be required if vendors are connected directly
Special Bid / productManufacturer Part NumberProduct ID from ManufacturerString0..1SpecialBid/product/productIdentifiers/productIdentifierAttribute: stringMandatory
Special Bid / productSKUInternal Product ID from DistributorString0..1SpecialBid/product/productIdentifiers/productIdentifierAttribute: stringOptional, unless necessary
Special Bid / productLocalisation CodeCountry Specific CodeString0..1SpecialBid/product/productIdentifier/localisationCodeAttribute: stringOptional, Required if bid is country specific
Special Bid / productSpecial Bid PriceAmount for each item provided by ManufacturerAmount0..1SpecialBid/product/priceInfo/priceAttribute: decimalMandatory
Special Bid / productCurrencyCurrencyString0..1SpecialBid/product/priceInfo/currencyAttribute: stringMandatory
Special Bid / productDescriptionProduct DescriptionString0..1SpecialBid/product/textualProductDescriptionAttribute: stringOptional